Tips for Relocating Your Office on a Budget
Relocating your office can be one of the biggest expenses a business owner could ever incur. Aside from the cost of kitting out your new office, there are a huge amount of expenses involved in the actual move itself. So how can you ensure you complete the move without breaking the bank?
Get rid of things you don’t need
Before you begin the massive task of packing up, try decluttering first. Think about it – why spend money relocating old things you don’t even need anymore? This is the perfect time to get rid of any shabby furniture, outdated technology or just random bits and bobs that won’t work in your new office.
Moving offices is also a great opportunity to reconsider what services you’re paying for, and whether you actually need them. For example, are you currently paying someone to come in and water the plants when your employees are actually happy to take turns doing so? Are you paying an exorbitant amount for snacks when a local supplier could give you a better deal? Just like decluttering your equipment, moving is a great time to get rid of or replace certain services which have been draining your wallet this whole time.
Planning for your move well ahead of time will help you get the best deal possible. Take your time comparing quotes from various movers to see who offers the most value for money. When you do find a quote you’re happy with, make sure to get it in writing and know exactly what it will entail. This will prevent any last-minute bill shock or any unscrupulous behaviour by the mover. However, remember that the cheapest quote isn’t always the best one – you still need to factor in things like experience and qualifications into your decision, and there’s no point getting a cheap mover if you can’t rely on them!
Look into insurance
When you’re trusting someone with all the equipment that makes your business run, you want to make sure you’ll be protected if anything goes wrong on the move. Accidents and mistakes can always happen, and you want to be sure you’ll be covered if any of your property is damaged. If you’re moving out of a shared space, you especially want to make sure your movers have insurance, as you do not want to be liable to any damage that may happen to any other party’s property.
Office Moving Checklist
When planning an office move there are many important items that need to be taken into consideration. Whether moving a small office or a large corporation, a timely and smooth move comes down to the right preparation prior to the move date.
Hiring a professional moving company that offers office moving services will eliminate the unnecessary downtime that can come with moving an office to a new location. Reliable moving companies have qualified moving consultants to assist in the planning portion of the move as well as qualified movers and packers to expedite the moving process. Good office movers get companies set-up in the new facility and back to business as soon as possible.
Moving Solutions handles commercial and office moves of all sizes. dedicated moving consultants will meet with you to understand your specific requirements and develop a solid moving plan.
office moving services include:
Security cleared office relocation specialists
Planning & move management
Crew orientation and post move followup
Certified office furniture systems installation
Specialized office moving equipment
Electronic disconnects and reconnects
Custom crating for special items
Building preparation to prevent damage
understand the importance of business continuity, which is why we place importance on finishing moves and installations by a specified time.
Expert Tips on Moving Your Office
Moving an office is no small task- it’s an adventure for sure. While relocation may be very exciting, the real actual moving part may get pushed aside in the thought process. Moving an office is completely different from moving a residential space. This is due to paperwork, office equipment, and technology, storage solutions, desks, chairs, cubicles, the list can go on and on.
Prior to the Day of Your Office Move
There are a few steps to take prior to the day of your move:
First and foremost, because your office move is a big deal, be sure the new space meets all of your needs before you take the leap. Knowing your next office is a great fit for you, your employees, and your company’s goals, while providing an ambiance that offers a good working environment will tell you whether the move is worth it.
Prepare your staff by giving them an adequate amount of time to box and secure their items. Keep in mind that the goal is to have the least amount of upheaval as possible, they still have a job to do, so time management should be a priority. Doing this will help keep work in session throughout the moving experience.
Be sure to contact building management (both buildings) to find out their moving requirements and restrictions. Things to consider are moving times, floor protection, elevator and loading dock use, and parking rules. Also, find out if they need the mover’s insurance carrier to provide a certificate of insurance listing the office building as an insured party
Have a moving budget that’s realistic and approved by anyone who needs to approve it. Determine whether special moving equipment is necessary. Your movers may be able to provide other types of equipment such as computer carts for the day of your move, be sure to inquire if there is a rental charge for these extras. Your movers will be able to help you pick and choose add-ons.
Plan for an electrician to take your old office down and set your new office up. Note that most movers are not electricians and will not help you with anything electrical, even dismantling or hooking up electrical wiring through cubicles. Have a certified electrician on-hand to help with anything pertaining to electrical work. Some movers are experienced at disassembling, moving, and reassembling non-electrical cubicles, so if you require that service, be sure to ask and not assume. Don’t forget to get your cable and/or internet service installed so your tech is up and running as soon as possible.
Tips For a Smooth Office Move
would recommend having these things done prior to the day of the move, but at the very least, they should be taken care of before the movers show up.
Make a list
Have each person in the office detail what needs to be moved from their space, this ensures that items aren’t overlooked by the movers or the employee. Be sure to have the employee delineate any necessary information that may be unique to an item being moved, for example the key is missing to the top right drawer and it cannot be opened or emptied
Be boxed up and ready to go
If you’re not using the moving company’s packing services, be sure you have all of your boxes packed and sealed by the time the movers get to you. Remember to keep heavier items, like books, in small, manageable boxes.
Reasons Why You Should Leave Your Office Relocation to the Professionals
When it comes to relocating your office, there’s a lot to think about, and the last thing that’s probably on your mind is hiring commercial movers. After nabbing a location that works for everyone and can accommodate your company, you may be a little burned out and figure that your dedicated employees can put aside some time to help complete the move. However, that might not be the best idea—keep on reading to find out why it’s usually best to leave the heavy-lifting to professional office movers.
Organized and Efficient Office Move
Many moving companies offer full-service moving. This means they can provide packing supplies, help you organize and pack your items, transport them in moving vans, and then help you unpack them your new location. Leaving the professionals to do their job without any interference will make for an extremely organized, efficient, and virtually painless office move.
Secure Storage Options Available
Whether you’re downsizing or moving to a similar-sized office space, you’ll probably have a couple of things that you don’t necessarily need at the new place but aren’t ready to part with yet. When you hire a professional moving company, they’ll often have short- and long-term moving and storage solutions for your convenience.
Saves Time and Money
When your employees are tasked with having to pack and assist with the office move, you can count on a decrease in productivity at work. Professional movers can pack non-essential items while your staff continues to go about their everyday business. This way, you can have an efficient move without having to disrupt the normal workday.
Handles Heavy Stuff Carefully
Office furniture is expensive, not to mention heavy. Amateur movers could easily hurt themselves and damage the items they’re attempting to move. The liabilities and dangers associated with employee injury are greatly increased when you enlist your staff to help with the office relocation— these are expenses that would easily be avoided by hiring professional help from the beginning.
Office Relocation Tips
Office relocation is an extremely complex process that one should not take on without the assistance of a professional company with extensive experience. Aside from just moving furniture, an office move requires the relocation of important documents, computers and other various electronics, as well as break-room appliances. A move that is not done in an efficient manner could make an office move a much more costly endeavor, not just in money, but also in time and productivity. Provided are some things one must think about when planning an office move.
The most obvious step is taking an inventory of the workplace. This is useful not in just planning the size of a move and estimating the cost, but also in planning how you are going to set up your new work place.
Another important aspect of office moving is knowing that your internet and phone systems will be available immediately. Nothing can be more stressful than moving into a new office and having a delay in access to the internet or phone. Ensure that you are in communication with your phone and internet providers, and make sure you have an available IT person on board with your move so that everything is set up promptly and smoothly.
When picking an office mover, it is wise to pick someone that has extensive experience in the field, for many reasons. First of all, those that specialize in office relocation will often be able to take your business’ needs into consideration during a move. These include understanding which parts of the office require a priority in moving, allowing certain individuals whose jobs are a priority to be up and running quicker. Often times office furniture, such as cubicles, etc. can be much larger than the standard home desk or cabinet, requiring trickier maneuvering into and out of buildings. In a downtown environment, a specialized business moving company will likely have experience moving into and out of certain buildings, thus expediting the moving process.