What Are The Tips From Event Planner To Make An Event Successful

Reasons To Hire An Event Planner For Your Corporate Events

Why can’t I do it all by myself? Why hire an event planner? Is it really required? Why not let my office staff handle it and save all that money? Don’t worry! All your questions will be answered with all the details that are mentioned below. It can be extremely beneficial to your business, the staff, and the event when a proper corporate event planner is hired as it gives the following advantages:

Cost Cutting:

It is a common belief system that event planners are expensive. Rather, it is the other way round. When you plan a corporate event by yourself, you do not save that much as you will not get the best prices for all services on your own. However, an event planner has healthy relationships with all the suppliers and that is why they are offered heavy discounts on all services that otherwise one will not get. These planners will also advise on the places where one can do cost-cutting. For a business wanting to plan an event, it is very time-consuming to reach out to each and every service provider for the corporate event and also it is very expensive to book them single-handedly. The event planners, on the other hand, pass on their preferred rates to you. They also vouch for the high quality of their affiliated service providers since they have already recommended them for numerous other clients and every time it was successful. Due to this, one can just enjoy great peace of mind depending totally on a trusted event planner as they already have a list of reliable venues, staffing agencies, restaurants, DJs, flower boutiques, bands and more. Through these industry connections, their ability to economize the event is uncanny.

Timely Planning:

When one has a limited time span to plan a corporate event, just don’t think twice before hiring an event planner. It is a very challenging task to plan an event whole and sole for any business. The business may have its own objectives due to which they are organizing such a major corporate event. Therefore, the hectic planning might bog down the executives to meet these objectives. A committed event planner will make sure that all the deadlines are met and the event organized is systematic, proper and also within the pre-set budget. There are so many things that need to be arranged at the perfect time and a professional event planner has an entire dedicated team to manage each and every area of the event. The staff and executives do not have to worry a thing about timely planning and just have to relax and enjoy the corporate event.

Creativity:

Since the event planners are very passionate and creative in their jobs, they give complete attention to detail and passionately bring new and innovative ideas to your event. They live and breathe event planning on a day-to-day basis and that is why they put all of their sweat and clear vision to fulfill your corporate event dream. They are experts and know every detail like how the chairs need to be angled or how the various colors affect the moods of the guests. They will keep the technical and practical needs in mind too like the number of chairs required and what food is to be served. Overall, the experts take care of every detail so that the final event looks and feels great. The guests at the corporate event feel very special due to such a creative and in-detail arrangement.

Negotiation Skills

A good event planner will know what is important to the venue that you are booking, and should be able to negotiate a mutually beneficial contract for both you and the venue.

For example, the event planner can negotiate complimentary services, reduced rates on rooms, upgrades, or perhaps lower rates or free use of meeting rooms.

Added Discounts

Because event planners handle multiple events, vendors and suppliers value the business these planners bring and oftentimes provide better pricing, with a special discount for the event planner. You can ask your event planner if the added discounts they get from their vendors can be passed on to you.

Time and Stress

They say time is money, and an event planner saves you time so that you can do other things that may be more important to you. You also have peace of mind in knowing that someone is taking care of the details of your event in a professional manner.

Others say that health is wealth. An event planner eliminates stress, especially in times of unexpected emergencies. For example, what if you planned an outdoor event and it suddenly rained? A good event planner will have trained staff and have a backup plan to handle such an emergency.

Delegating

The last thing you want to have to worry about is planning things like chairs, food and access to parking. But these are important factors to consider when organising an event. A professional planner can take care of these little details so you can focus on preparing the content for the day.

Marketing

If there’s one part of event planning that can’t be missed, it’s marketing. You need to be able to connect with your prospects and guests to make them want to attend your event. And although you might be savvy in other parts of marketing, such as social media, event promotion is a whole new ball game. A professional planner has all the right tools, knowledge and connections to ensure there are ‘bums in seats’ at your next event.

There are many other reasons to invest in the expertise of an event planner. Chances are, you’ll save money, your event will look better, have all the right people and, importantly, create the best impression. While you might spend a little bit more upfront, the most critical part is that people actually attend. An event organiser can help make sure this happens.

Experience & Knowledge

Execute Your Vision

If you’re throwing a corporate event, focusing on a vision of what you want can be hard. This is especially true for strategic events, like product launches, or trade exhibition. Those goals need to be met.

This is were a professional event planning company can rise to the occasion. These pros can help find a theme to meet your needs, as well as create elements to make sure your event is memorable.

Cover All Details

Pulling off a successful and memorable event takes a lot of skill, planning, practice, and resources. Do you have these skills?

If not, getting help from an event professional will ensure all the details are covers, and your guests won’t be disappointed.

Capitalize on Creativity

Thanks to all their previous experience, a planner can give you solid advice on the level of success for each of your ideas. What’s more, they can tap their own creativity to explore your proposed ideas, and turn them into stunning reality.

Managing Budget

Many people try to organize corporate events by themselves thinking event planners are quite expensive. They think costs can be cut down when they do it themselves. A professional event planner maintains good relationships with suppliers and they get everything at discounted prices. They know how to stick to a budget given by the company and advise you on how to cut down unnecessary expenses.

Timely Planning And Execution

A corporate planner does everything on time including planning the event, making sure all the deadlines are met and that the entire event stays within the budget. Personal commitments could prove to be a major hindrance when organizing an event by yourself.